Rules & Policies

Zenith Elite Gymnastics Academy

Rules & Policies

General Policies:

Registration Fees: The “Member Registration Fee” is a processing fee that covers the costs of opening and maintaining your
account for the year. The student becomes member of Zenith and may benefit from price discounts for different activities
organized by the gym during the year. The Member Registration Fee is due upon registration and renewed each calendar year
in the month of original registration. The “Visitor Registration Fee” is limited to campers and private lesson students only, and is
valid for up to a year. The Visitor Registration fee does not grant member status, nor member benefits. Registration or Visitor
fees are not refundable nor transferable.

Tuition: Tuition is based on a yearly calendar, divided by 12 months. We guarantee a minimum of 48 classes per year. Monthly
tuition remains the same for months with 5 weeks, as well as for months with 4 weeks or holiday closures. At the time you
register, you pay the registration fee and the first month’s tuition, prorated if signing up after the 1st of the month. Each month
thereafter, tuition is due on the first. A $10.00 fee is added to all accounts after the 7th if tuition has still not been received.
Additionally, a $15.00 fee is applied to all competitive student accounts if tuition is not paid with a credit card on file by the first of
month. Otherwise, all team payments must be made prior to the 1st of the month if you choose to pay with another form of
payment. Unless prior arrangements are made with the office, if tuition is still not paid on the 15th (on the 7th for teams),
student(s) will not be allowed in the gym for practice. Tuition increases $5 annually on January 1st of each year for all
recreational programs, and $10 annually on January 1st of each year for all competitive programs. Tuition cannot be pro-rated
due to holidays or yearly gym closings. All payments must be made to the office, payable to Zenith Elite Gymnastics Academy
(ZEGA). Tuition rates maybe revised at any time, and is communicated by email the month prior to adjustment period . Tuition
is not transferable.

Refund: There are no refunds for the registration fee. Tuition payments are not refundable after the monthly practice has begun.

Returned Check: A $30.00 fee is charged on all returned checks, plus any additional fees our bank may charge above the
$30.00.

Credit Card Automatic Withdraw Payments:

  • Non-competitive program students: We highly recommend that you take advantage of our CC Automatic Withdraw
    System. It costs nothing to sign up and will save you the trouble of having to remember to write monthly tuition checks. With
    your authorization, we will process your credit card account on the 1st of the month. Additionally, if you are enrolled in a
    recreational class, there is a $5 discount each month as long as your credit card works on the 1st. If there is a change in your
    credit card, please notify us and fill out a new CC Authorization form to avoid being charged late fees.

  • Competitive program students: CC Authorization is required. Completed CC form must be submitted to office, and
    renewed with a valid card when expired. Unless payment is remitted before the 1st of the month, tuition will be automatically
    withdrawn from the credit card account on file.

Discounts and Promotions: “Early Bird” discounts (such as $5 off CC monthly automatic withdraw, or 10% off for 3 months up
to 6 months payment) are valid for non-competitive programs only. All advertised promotions apply to new customers only.

 

Missed Lessons / Make Up classes:

  • Non-competitive program students: Please understand that a student’s place is reserved for the class they are registered
    for, and staff is paid for that time. Therefore, missed lessons are not deducted from payments due, nor will there be any
    refunds. However, should a student have to miss a class, we will allow one make up opportunity per month per class taken
    regularly during the week. You must notify the office within two weeks of the absence that you want to make up. Make up
    arrangements must be made through the office and the coach, and are subject to class availability. There is no make up
    arrangements for classes missed due to holidays, see days listed below. Any closures due to hosted meets or extreme bad
    weather can be made up.

  • Competitive program students: Very low tolerance on missed lesson.  No make up classes are permitted.

Drop Procedure: To permanently or temporarily discontinue class instruction and stop charges, you must complete and return
the Drop Notice form to the front office. You will be billed for the 30 days from the date our office staff receives your
written notice or request, inclusive of holiday closures. Keep in mind that … If the 30 days notice payment is not used or
partially used, AND if you decide to come back within 90 days after the last class, your account will be re-activated and a credit
will be applied for the amount of the unused 30 days period. Additionally, by giving the 30 days period your membership will
remain active until expiration of the annual registration fee. Notification must be received by the front office, not by the
coach. It is not sufficient to verbally give your 30-day notice. The Drop Notice is valid for 30 days only.

Non- competitive students suffering from an injury or severe illness maybe waived from the 30 days drop notice period, and get
the account put on hold immediately. You must however send a written doctor’s notice mentioning the student name,
physician name and phone number, date, type of injury or severe illness, and the restriction period.

 

Bad Weather: If the McKinney schools close for bad weather on morning, Zenith Elite Gymnastics Academy will also be closed
that morning. Afternoon bad weather closing however is on a case by case basis. Please call or visit the gym website before
coming to verify that the gym is closed during severe weather.

Program Closures: Based on each calendar year some closure dates may vary. These dates are communicated by email and posted on the gym information board. As a reference, we follow this general schedule:

Memorial Day: Last Monday in May.
Summer Break: The week of July 4th.
Labor Day: First Monday in September.

Evening of the Halloween Day, Oct 31st, 6:00pm classes and later.
Thanksgiving: Thursday to Saturday of Thanksgiving Week, Nov.
Christmas Break: December 24th incl. until MISD resumes class in January.

There is NO make-up classes or pro-rated tuition for months with holiday closures.

Due to season requirements, competitive teams may have regular or partial practices during these above closure dates, and will
be decided by the Program Director.

Private Lessons: All private lessons dates and times are to be arranged with the individual coach. The gym suggests
indicative rates, however each coach has the choice to set their own price. Private lesson fees should be paid to the coach
directly. Everyone participating in private lessons is required to fill a waiver form and pay the $25 visitor registration fee at the
front office before beginning private lessons. It is valid for one full year and renewed after one calendar year. Private lessons
are offered for one student per coach, or for a maximum of two students (semi-private) per coach. Students under 18 yrs old
must be accompanied by a parent. The parent will remain in the lobby area for the entire time of the private. No one is allowed
in the gym workout area other than the coach and the student.

Class Attire: Girls should wear leotards. Girls not in the pre-competitive or competitive team may wear gym shorts and a shirt if
a leotard is not available, however we do recommend leotards as the most appropriate attire. No tights or jewelry are allowed.
Long hair should be completely pulled back and secured. Boys must wear sport shorts and a T-shirt that can be tucked in
securely.

Lost Items: Zenith Gymnastics is not responsible for any lost items.

Media Material: Zenith Gymnastics or their representatives may record media materials during regular classes or special
events inside or outside the facility. By registering with any Zenith program, you hereby grant permission for Zenith Gymnastics
or their representatives to record any or all of your child, or the named student participating in the program or special events for
photos, videos, motion pictures, website, flyers and other media, and to use them in any matter to Zenith Gymnastics promotion
or advertising purposes only. Note that if you do not wish to grant permission, you have the option to waive it on the
Registration form.

Conduct of Students:

  • Do not use any apparatus without your coach’s permission or qualified supervision.

  • Do not leave the class for any reason without the coach’s permission.

  • If you are injured or sick, tell the coach right away. If you feel you have fever, immediately tell your coach.

  • Do not bring food or drinks into the workout area.

  • Only competitive team members are allowed to use lockers. All other students may use the cubbies located in the lobby to store their items.

  • Do not go into the workout area of the gym until an instructor/coach has called you to class. After class, you must remain outside the workout area.

Parents/Guardian Responsibilities:

  • A child that present symptoms of sickness and/or are contagious must stay home. Any student presenting signs of
    fever upon entering the gym, or other signs suspected contagious, will be asked to seat at the lobby, while the parents
    are contacted to pick up their child.

  • Student must be picked up inside the building, and promptly after class. Unless prior arrangement have been made with the front office, the staff is not responsible for unattended children before or after class times.  Neither Zenith nor the staff is responsible for competitive team students staying on the premises before, between or after practices.  If the child has yet to be picked up after 30mns of the gym closure and no successful contact was done with parents, the staff will alert the local police department so that an officer may give safe transport.

  • Please review the conduct and safety guidelines with your child and be sure they understand them.

  • Anyone not registered with Zenith for a scheduled activity is not allowed in the gym, unless permitted by the staff.

  • Do not make signs or comments to the girls or boys during practice. Any interruptions could result in serious injury.

  • If you have young children with you, please supervise them at all times. Do not allow them to enter the workout area. This could be extremely hazardous to them and to the gymnasts.

  • Do not allow your child to do any gymnastics tricks outside the gym (home, backyard, school, etc.).

  • For safety purpose, camera or video flashes are not permitted.

  • When entering the gym, please have your child put their belongings in a cubby. Competitive Team members should use their locker, all others members should use the cubbies in the lobby area.

  • Do not let your child bring food or drinks in the workout area of the gym at any time.

  • Please help your child/children respect the property of the gym, including restrooms, furniture, lobby and parking lot.

  • Firearms and weapons of any kind, concealed or not, are prohibited in Zenith premises.

Team Rules & Policies (ask the front office for a copy)